When to Upgrade to a High-Volume Enterprise Printer
Your business relies on high-quantity print runs to thrive – but does that automatically mean you should invest in a high-volume production printer?
Considering the costs of optional features that production printers like the Xerox Versant V180 offer, you must be sure that the device you purchase is the right choice for your company. You must look at the situation from a value-added perspective, considering exactly how certain features will translate into real workflow benefits.
There are plenty of options in the enterprise printing space, and your specific requirements will inform your decision to upgrade to a high-volume enterprise printer. Apply the following considerations to your current printing situation to find out if it could be time to make the switch.
Factors to Take into Consideration
If business is growing and you are reaching the limits of your current print fleet’s volume capacity, that’s a good sign. However, it is not a surefire sign that you need to upgrade to a Xerox D-Series or other high-volume printer. Look deeper into your print usage statistics to find out just how such a printer can help, and which of the many available models might be the best fit.
1. What Are You Printing?
What types of print jobs do you usually run? Most organizations that hit print volume levels of several hundred thousand pages per month do so printing many different types of media. This is an important factor that will deeply influence your eventual choice of high-volume enterprise printer.
For instance, if you run a legal firm that primarily prints black-and-white documents for internal use, then you would have no need for color correction, extensive finishing options, or wide-format print capabilities common to production printers.
However, most print departments have to cover a wide range of media types, from pamphlets and brochures to booklets and invoices. If that sounds like you, then you will have to consider each of these types of print jobs and determine just how much of your total print volume they occupy.
For example, do you print enough booklets to warrant purchasing an optional production ready booklet maker? A print audit can help you make a plan based on your print data.
2. What is the Balance Between Demand and Budget?
If print quality and business needs were the only consideration to take into account, every organization on the planet would have a top-of-the-line Xerox iGen 5 150. But that’s simply not feasible for the vast majority of organizations who must balance business demands with budgetary constraints to create a print procurement strategy that generates value.
In order to determine how your print budget can generate value, you have to look into how system automation can improve your current print workflows. The Xerox Versant V180, Versant V3100, and D-Series production printers all offer cost-saving automation options at prices that businesses considering their first production printer can take advantage of.
These devices can boost print run efficiency, reduce consumable waste, and reduce your dependence on human operators. If combining these factors produces value for your most important print projects, then a high-volume enterprise printer is the right choice for you.
3. Do You Need to Increase Print Quality to Remain Competitive?
Sometimes, cost-saving factors like automation are not the primary reason why companies invest in a high-volume enterprise printer. Often, it is the need to keep an edge in highly competitive industries where delivering lower-quality prints will lead to business losses.
Everyone knows what high quality prints look and feel like. From glossy magazines to luxury brand labels, people have an instinctive feel for high quality paper products because they are surrounded by them on a daily basis. If your competitors are using ultra-luxurious marketing materials to stand out from the crowd, you may need to invest in equipment that can put you back in the spotlight.
On the other hand, perhaps you wish to go the other direction and create brochures that are rustic and earthy, using recycled, uncoated paper stock to generate higher volumes of printed material at lower cost. In both cases, maintaining a competitive edge requires using state-of-the-art print resources to deliver value to your target audience.
Color or Monochrome?
Another important factor to keep in mind is whether you wish to produce color or black-and-white documents. Depending on your intended usage and most commonly used media types, you may be able to enjoy greater cost savings by investing in a monochrome production printer like the Xerox D-Series, rather than pay for a color production printer you would use only occasionally.
In each case, your current print usage statistics and reasonable predictions for the next five years of business growth should form the foundation of your choice to upgrade to a high-volume enterprise printer.
Do you want to learn more about Xerox High-Volume Enterprise Printers? Ask one of our specialists to introduce you to the newest models.