The Best Document Management Software in 2020
Document management software is now a must for businesses in 2020. Finding the best document software for your business depends on your unique needs and goals. Fortunately, many excellent document management solutions are now available with a variety of features.
What Is Document Management and Why Do You Need It?
In today’s digital environment, all organizations need some type of document management software. The question, is the “software” in question just an ad hoc, homegrown setup, perhaps cobbling some file systems together with an online shared Google Drive? Or is it an actual document management solution that incorporates a holistic solution that includes document sharing, storage, retrieval, and security?
A professional document management system will be a comprehensive solution that handles all aspects of your digital document workflow.
5 Top Document Management Software Systems
The best news about document management is that today we have many robust software solutions to choose from. The challenge will be choosing the right one for your business or organization. There is no “one-size fits all.” The right document management software will vary due to the needs of your organization.
For example, if you are looking for “budget-friendly pricing” as well as a lot of features, you might try Ascensio System OnlyOffice. It works very well for collaboration, with the ability for more than one person to edit a document at the same time without crashing and burning. The problem is, it is not strong in regulatory compliance.
Thus, you’ll need to review different document management solutions to determine which might work best for your specific needs. Here are five we like:
Treeno Enterprise Document Management
Treeno Enterprise Document Management offers a centralized repository to organize and manage your digital documents. It integrates well with existing applications and scales well. In addition to cloud computing and workflow automation, Treeno also has a full suite of eForms to enhance efficiency and productivity.
One of the benefits of Treeno is that it will work with scanners from any manufacturer, instead of just proprietary devices.
Microsoft SharePoint Online
Microsoft SharePoint Online is one of PC Magazine’s Editor’s Choice and for good reason. As part of Microsoft’s suite of applications, it integrates well with Microsoft Office and Office 365, as well as many third-party software solutions. It is extremely powerful, with customizable workflows and powerful document management features that enable team collaboration.
The downside of Microsoft SharePoint is potentially its price. For a small number of users, it is affordable, currently starting at $5 per user per month. Obviously, this can add up quickly if you need a SharePoint license for lots of users.
OnBase by Hyland
OneBase is an enterprise-level document management solution that can be a powerhouse for organizations needing top security and regulatory compliance. This includes financial services, government, healthcare, insurance, and higher education.
One of the best features of OnBase is how the software provides a complete user experience. Employees are empowered to view the information they need, which enables them to make better decisions more quickly.
DocuWare bills itself as a “complete document management and workflow automation” solution. It is a document management solution used by many large, well-known brands, including Kellogg’s, Ikea, Sony, Levi’s, and more. It has also won many industry awards, such as “Best Ease of Use” by Capterra. HIPAA compliant, DocuWare is also a BuyersLab Platinum Tested Solution. This makes it a good solution for healthcare service providers.
As an integrated solution, DocuWare can automatically scan, digitize, and electronically file any physical document. Some of its features include cloud-based document management and workflow automation, full-featured mobile apps, and advanced document security and document protection.
If you are looking for secure document scanning, archival, and retrieval, then ABBYY Software may be the right choice. Their digital archiving solution can save physical space while streamlining document management. This solution works exceptionally well with accounts payable, forms processing, and invoices.
A great feature of ABBYY is the ability to edit content that had been originally in a printed format.
Your Document Management Software Experts in Seattle, Washington
Kelley Connect can work with you to select and implement the best document management software to meet your specific organizational objectives. We are experts in a variety of document management solutions, from installation to administration and management.
Kelley Connect provides a full range of document management solutions customized to your needs. To learn more about how we can help your organization save time and money, contact us today.