How the Xerox Auto-Redaction App Can Save Time and Money
Depending on your business, you may be required by law to keep certain records or information private. In fact, most organizations need to keep sensitive information private, whether it is employee information or client data.
But this can pose a challenge when scanning and copying essential documents.
Fortunately, the Xerox® Auto-Redaction App solves this problem. Designed to work with Xerox ConnectKey® Technology-enabled multifunction printers (MFPs), the app automatically redacts sensitive information.
Why the Redaction of Sensitive Information Is Important
Redaction sometimes gets a bad rap. It is often associated with the idea of shady government agencies hiding information that people feel should be made public. Whether it’s featured in a TV show, spy film, or conspiracy website, the image of black bars covering up words on paper is relatively iconic.
All that said, redaction of sensitive information is hugely important when scanning and copying documents. You do not want to run the risk of letting secured information get out via unredacted copies.
Health care providers, for example, need to follow the strict privacy guidelines of HIPAA – the Health Insurance Portability and Accountability Act. Financial institutions need to keep financial information, account numbers, and other private information away from prying eyes. And, all employers need to provide privacy protections to employee records.
Which Information Could or Should Be Excluded When Redacting Documents?
Depending on the regulatory requirements of your non-profit organization, government agency, or business, you may need to require any or all of the following information depending on the document being scanned, copied, or shared:
- Name (last name and/or first)
- Street address
- Additional contact info (email, phone, etc.)
- Social Security Number
- Other personal data (gender, height, weight, political affiliation)
- Health information (diagnoses, prescription medications, etc.)
- Status (disability status, citizenship status)
- Confidential information (proprietary techniques, pending patents, legal cases)
This is just a partial list of what may need to be redacted from documents, and it will be individual for your organization.
When dealing with legal cases, other considerations may apply in addition to personal privacy, including:
- Grand jury testimony, which requires secrecy under Rule 6 of the Federal Rules of Procedure
- Any possible harm or detriment to a legal case that is currently ongoing
- Maintaining the confidentiality of investigative procedures, techniques, and technologies
With privacy being so critical for regulatory and legal compliance, redaction policies and processes are imperative for businesses. Fortunately, Xerox® ConnectKey® has a solution with its auto-redaction app.
The Benefits of Xerox Auto-Redaction in ConnectKey Technology-Enabled Multifunction Printers (MFPs)
Xerox offers the latest in automated redaction technology with its auto-redaction app. This app is available on all Xerox ConnectKey technology-enabled multifunction printers. MFPs already provide cost and efficiency savings due to their ability to provide a “one-stop-shop” for printing, copying, scanning, and faxing. With Xerox’s advanced technologies, multi-function printers become even more powerful.
Redaction Automation Saves Time and Resources
Manually redacting documents before scanning and copying can take a lot of time. This ties up your personnel, who have other tasks that may be neglected.
With Xerox’s innovative artificial intelligence technologies, personally identifying information (PII) can be redacted automatically from documents. This includes names, phone numbers, social security numbers, email addresses, and more.
The Xerox Auto-Redaction App Is Fully Customizable
Xerox’s ConnectKey technology allows for customization, which provides full flexibility for auto-redaction. Choose what types of information you want to be redacted, and then preview the results before continuing. Custom redaction data types can be added as needed.
Through the Xerox auto-redaction app, you can automate what had previously been accomplished by manually blacking things out on paper.
The Additional Benefits of the Xerox ConnectKey App Suite
The Xerox auto-redaction app is part of Xerox’s ConnectKey solutions. Some of these complementary technologies include being able to securely print from the cloud, create electronic documents, and streamline workflows. Additional Xerox security features such as authentication and access control further protect the private information on your documents.
Your Xerox Auto-Redaction App Experts in Seattle, Washington
As managed print services experts in Seattle, Kelley Connect helps businesses and organizations maintain security and privacy in document sharing and copying. We are fully versed in leveraging Xerox ConnectKey® technologies, including auto-redaction. Xerox auto-redaction is a powerful way to meet regulatory compliance requirements while saving time and money. As part of a full-featured print management solution, Xerox ConnectKey can make a positive impact on your business.
Kelley Connect provides a full range of managed print solutions customized to your needs. To learn more about how we can help your organization save time and money, contact us today.