Four Industries That Can Benefit Enormously from Managed Print Services
Managed print services (MPS) is defined as the control of devices that create documents in a way that maximizes efficiency and incorporates all other related business processes. MPS relieves businesses of administrative burdens associated with printing and can reduce their overall costs.
There are a handful of industries that will find managed print services to be most helpful. Among them are the legal industry, the healthcare industry, education, and auto dealerships. All of these industries can reduce waste and cut costs by using print control software like PaperCut to apply print policies to control how their printing supplies are used. Managed print services can help organizations to maximize efficiency, increase quality, and lower print costs.
Industries That Benefit from Managed Print Services
The legal industry and the healthcare industry can both benefit from managed print services due to the fact that they are document-intensive and place a high priority on information security. Those in the education industry need managed print services to handle the many diverse printing tasks they need every day. And auto dealerships will find value in managed print services by being able to focus on their sales instead of having to deal with printing.
The legal industry can benefit from legal managed print services through gaining control of the costs associated with printing. This can be achieved by tracking everything that gets printed, establishing rules, and using the tools built into multifunction printers. Legal managed print services allow for advanced security solutions such as two-factor user authentication, encryption, and pull printing to help protect the sensitive data that law firms deal with every day.
Healthcare managed print services help hospitals and offices reduce administrative burdens on their staff by effectively outsourcing their printing jobs to another company. With managed print services, no one in a healthcare business will need to worry about replacing printer supplies or maintaining equipment.
In addition, regulatory compliance will also be taken care of by the managed print services provider. Coping with HIPAA regulations creates a headache for most everyone in the healthcare industry. Using MPS means that HIPAA compliance will be taken care of for you, leaving staff with more time to focus on the work that matters most.
Many schools and universities house a large number of copiers and printers. Education managed print services can help greatly with the many responsibilities that come with managing a large fleet of machines that might be made by different manufacturers. If there are problems with compatibility, workflow interruptions, and excessive cost burdens, MPS will drastically reduce these issues for educational professionals.
On average, a university will spend 10% of its entire operating budget on printing expenses. These expenses can be difficult to track when they are distributed through several different departments. Using education managed print services ensures that educators can keep track of their expenses without sacrificing efficiency.
Auto dealership managed print services benefit car dealers in many of the same ways that MPS benefit other industries. Auto dealerships can enjoy reduced costs, increased security measures, and more efficient printing of crucial documents.
While much of the business world makes the transition to cloud-based documentation, auto dealerships always have and always will need a certain number of physical documents. Contracts for new cars, for example, have to be drawn up and signed in physical form.
Managed Print Services for Every Industry
Managed print solutions are just that – solutions for printing problems that arise when companies have to manage their own print services. Outsourcing all print-related responsibilities to an MPS company comes with all the advantages described above and more.
The legal industry needs MPS for increased security and reduced costs. The healthcare industry needs managed print services for HIPAA compliance and reduced administrative burdens. Educational institutions need MPS to simplify the large projects they constantly have to turn out. Auto dealerships need managed print services to reduce their costs and make sure their crucial documents are well taken care of.
All in all, MPS serve all industries in more ways than one. Without MPS, many of the toughest printing jobs would be costlier and inefficient. Contact Kelley Connect today and see what our managed print solutions can do for your company.