Artificial Intelligence and the Impact It Is Having on Document Management in Education

Educational institutions face many administrative challenges, what with growing student enrollments and tight budgets. Document management solutions can make managing educational administrative tasks easier, and artificial intelligence takes this to an even higher level.

What Does AI Mean?

Artificial intelligence (AI) refers to the ability of computers to “think” – to learn and make decisions. AI is becoming more and more part of our daily lives. For example, the chatbot that you engage with to get customer support online is a form of artificial intelligence. The streaming music service you listen to is probably using AI to pick and recommend new songs for you.

In document management, artificial intelligence is used to help sort through and analyze data. AI technologies can make the difference between a confusing clutter of documents in a massive repository and an organized system that makes sense to users.

How Is Education Being Affected by AI?

Education is being permanently transformed by AI technology, mostly in positive ways. Some of the impacts AI is having on education include smart content and interactive, personalized learning. This usage of technology can directly impact a student’s education.

Some of the applications of AI in education may be less obvious but no less impactful. One example would be the use of artificial intelligence to improve traffic flows, not just outside the school, but within. Seat assignments for school events, and even cafeteria food ordering, can be automated with artificial intelligence.

Artificial intelligence can also be used to facilitate records management. Using technologies like machine learning, duplicate documents can be removed, and old documents archived or appropriately discarded.

What Are the Pros and Cons of Artificial Intelligence for Education?

Generally speaking, the cons of artificial intelligence in education are few. The concerns seem to stem more from fears that technology will remove the personal element from education.

This is an unfounded fear. The positive reality is that artificial intelligence will create better learning opportunities, and teachers will save time thanks to AI. This is because a good portion of teachers’ time is spent doing administrative tasks and preparing for lessons.

Leading management consulting firm McKinsey & Company estimates that teachers will save 13 hours per week thanks to technologies such as AI. With artificial intelligence, document management is streamlined, collaboration is enhanced, and information access is improved.

If anything, the primary “con” of artificial intelligence is not taking full advantage of it.

How AI and Document Management Can Help Educators

Document management is one area in which artificial intelligence can make a tremendous positive impact on education.

Administrators and teachers are increasingly faced with an overwhelming amount of information, documents, and student records. All of this data needs to be organized as well as made secure. Privacy of student information is required by law, and so document management systems need to be fully compliant with all pertinent regulations.

With the help of artificial intelligence, these records can be managed much more efficiently. Through the power of machine learning – where the computer learns and improves as it works – AI-powered document management systems can handle large volumes of content.

This technology also enables better reporting. Through monitoring data, AI algorithms can detect trends and patterns that can inform educational decision-making.

Security and privacy are enhanced with AI due to its ability to isolate personally identifiable information (PII). It can also monitor documents for unusual access patterns and data transfers, thus alerting to potential security leaks.

All of these tools can help teachers and administrators work more efficiently and spend less time on manual document management duties.

Your Document Management Experts in ​Seattle, Washington

An AI-powered document management system can make a massive difference for your school, educational institution, or school district.

From the ability to scan and manage documents, to tracking and maintaining student records, document management can help. It can be exceptionally powerful in assisting educators to collaborate to improve lesson planning and boost educational initiatives. Finally, artificial intelligence helps educational institutions stay in compliance with government regulations by ensuring security and privacy.

Kelley Connect provides a full range of document management solutions for educational institutions customized to your needs. To learn more about how we can help your organization save time and money, contact us today.